covid-19 safety plan

Updated May 18th, 2021

Returning to safe operation.

Step 1: Assess the risks at your workplace

The virus that causes COVID-19 spreads in several ways. It can spread in droplets when a person coughs or sneezes. It can also spread if you touch a contaminated surface and then touch your face.

The risk of person-to-person transmission increases the closer you come to other people, the more time you spend near them, and the more people you come near.

The risk of surface transmission increases when many people contact the same surface and when those contacts happen over short periods of time.

  • We have involved all studio team members in the identification of risk and risk management
  • We have identified areas where people gather, such as the staff rooms, change rooms (closed until further notice) and practice room
  • We have identified tasks and processes where studio team members are close to one another and/or our clients/practitioners while in-studio
  • We have identified the equipment that team members share while working
  • We have identified surfaces that people touch often, such as door handles, doors, taps, flush handles, light switches, etc
  • Step 2: Implement protocols to reduce the risks

  • We have reviewed industry-specific protocols on to determine which are relevant to us at thestudio. Sector specific protocols have been developed and implemented to the extent that they are applicable to the risks at thestudio. We may need to identify and implement additional protocols if the posted protocols don’t address all the risks to studio team members
  • We have consulted with all studio team members
  • We have reviewed orders, guidance, and notices issued by the provincial health officer and relevant to our industry.
  • Different protocols offer different levels of protection. Wherever possible, we use the protocol that offers the highest level of protection. We always consider controls from additional levels if the first level isn’t practicable or does not completely control the risk. We will likely need to incorporate controls from various levels to address the risk at thestudio.

    First level protection (elimination) — Limit the number of people in your workplace where possible by implementing work-from-home arrangements, establishing occupancy limits, rescheduling work tasks, or other means. Rearrange work spaces to ensure that workers are at least 2 m (6 ft.) from co-workers, customers, and members of the public.

    Second level protection (engineering controls) — If you can’t always maintain physical distancing, install barriers such as plexiglass to separate people.

    Third level protection (administrative controls) — Establish rules and guidelines, such as posted occupancy limits for shared spaces, designated delivery areas, cleaning practices, and one-way doors and walkways to keep people physically separated.

    Fourth level protection (PPE) — If the first three levels of protection aren’t enough to control the risk, consider the use of masks. Ensure masks are selected and cared for appropriately and that workers are using masks correctly.

    First level protection (elimination): Limit the number of people at the workplace and ensure physical distance whenever possible

  • We have established and posted occupancy limits for our premises. Public Health has advised that the prohibition on gatherings of greater than 50 people refers to “one-time or episodic events” (weddings, public gatherings), and is therefore not intended to apply to workplaces. However, limiting the number of people in a workplace is an important way to ensure physical distancing is maintained. [Public Health has developed guidance for the retail food and grocery store sector that requires at least 5 square metres of unencumbered floor space per person (workers and customers). This allows for variation depending on the size of the facility, and may be a sensible approach for determining maximum capacity for employers from other sectors that do not have specific guidance on capacity from Public Health
  • In order to reduce the number of people at thestudio, we have considered work-from-home arrangements, virtual classes, rescheduling work tasks, and limiting the number of clients/practitioners and visitors in thestudio
  • We have established and posted occupancy limits for common areas such as the staff room, change rooms (currently closed until further notice) and washrooms
  • We have implemented measures to keep studio team members and clients/practitioners at least 2 metres apart, wherever possible. Options include revised work schedules and reorganizing work tasks.
  • Measures in place

  • The use of an online class booking system allows for a maximum of 12 clients/practitioners to sign up for an in-studio class
  • Occupancy limits are posted in the practice room (13 people – 12 clients/practioners + 1 teacher), the ladies change room (3 people) and the men’s change room (2). Change rooms are closed until further notice
  • We provide a minimum of 1 hour between classes to prevent intermingling of staff and students between classes
  • We provide a “dry locker room” space that allows for the storage of belongings and provides an alternative to the change rooms
  • Social distancing floor decals are used to provide for adequate social distancing
  • Studio team members provide instructions and restrict movement in the hallway when necessary to insure social distancing guidelines are met
  • We provide the option of live stream classes as an alternative to practicing in-studio
  • Futher information and/or changes to these measures, can be found on the “Social Distancing Guidelines” page of our website
  • Second level protection (engineering): Barriers and partitions

  • We have installed barriers to the extent necessary, where studio team members can’t keep physically distant from each other or clients/practitioners
  • Barrier cleaning is included in our cleaning protocols
  • Barriers are installed so they don’t introduce other risks to studio team members or clients/practioners
  • Measures in place

  • Plexiglass barriers are in place around the front desk space for the protection of both studio team members and clients/practitioners
  • Third level protection (administrative): Rules and guidelines

  • We have identified rules and guidelines for how studio team members should conduct themselves
  • We have clearly communicated these rules and guidelines to studio team members through a combination of training, communications and signage.
  • Measures in place

  • Signage is clearly posted in and around the studio encouraging proper social distancing
  • Signage is clearly posted in and around the studio encouraging proper hand washing
  • Regular communications to both studio team members and clients/practitioners are provided, as a reminder of the importance of social distancing, hand washing and other COVID-19 mitigation measures
  • In-class announcements by teachers are made for the same reasons as stated above
  • Class equipment (Barres, weights, mats etc) are sanitized after use
  • With the exception of studio training and team building events, only 1 teacher is at the studio to teach class at any one time, reducing studio team member levels to an absolute minimum
  • Futher information and/or changes to these measures, can be found on the “Social Distancing Guidelines” and “Sanitizing At The Studio” pages of our website
  • Fourth level protection: Using masks (optional measure in addition to other control measures)

  • We have reviewed the information on selecting and using masks and instructions on how to use a mask
  • We understand the limitations of masks to protect the wearer from respiratory droplets. We understand that masks should only be considered when other control measures cannot be implemented
  • We have trained studio team members in the proper use of masks.
  • Measures in place

  • Masks are to be used at all times when in-studio. Masks must be worn during classes
  • We strongly encourage mask use during class
  • People who cannot wear a mask, or who cannot put on or remove a mask without the assistance of others, are exempt. A person may not be able to wear a mask for a psychological, behavioural or health condition, or due to a physical, cognitive or mental impairment. The compulsory mask order also includes more expansive wording on exemptions for lip reading, which aligns with the latest BC Public Health Officer direction
  • Signage is clearly posted in and around the studio displaying proper mask usage and management – Provision is made for those studio team members and/or clients/practitioners who are unable to wear masks
  • Futher information and/or changes to these measures, can be found on the “Safety Procedures“, “Social Distancing Guidelines” and “Sanitizing At The Studio” pages of our website
  • Implement effective cleaning and hygiene practices

  • We have reviewed the information on cleaning and disinfecting surfaces
  • Our workplace has enough handwashing facilities on site for all studio team members. Handwashing locations are visible and easily accessed
  • We have policies that specify when studio team members must wash their hands and we have communicated good hygiene practices to them. Frequent handwashing and good hygiene practices are essential to reduce the spread of the virus
  • We have implemented cleaning protocols for all common areas and surfaces — e.g., washrooms, equipment, light switches, doors, door handles, etc. This includes the frequency that these items must be cleaned (number of times per day) as well as the timing (after each class)
  • Workers who are cleaning have adequate training and materials
  • We have removed unnecessary equipment to simplify the cleaning process — e.g. cushions, bolsters, blocks, straps etc
  • Cleaning protocols

  • We have a dedicated group of cleaners that thoroughly clean the studio every day
  • A minimum of 1 hour between classes is provided for the studio floors, touch points, lockers and studio equipment, to be thoroughly cleaned between each class
  • Spray bottles containing a chlorine disinfectant solution are provided for studio team members and clients/practitioners to use to clean personal and studio equipment and spaces
  • Hand sanitizer stations are provided throughout the studio
  • 3 hand washing stations (sinks with liquid soap pumps) are provided within the studio for studio team member and client/practitioner use.
  • The studio daily cleaning schedule consists of, but is not limited too:

  • Emptying all garbage bins
  • Wipe down of barres with chlorine disinfectant solution
  • Floor mats are wiped down with chlorine disinfectant solution
  • Lockers are wiped down with chlorine disinfectant solution
  • All touch points are wiped down with chlorine disinfectant solution
  • Showers and shower mats are rinsed and sprayed with chlorine disinfectant solution
  • All floors vacuumed and/or swept
  • All floors mopped with chlorine disinfectant solution
  • In addition to the above, baseboard, door, exhaust fan, toilet and shower cleaning is also carried out
  • Step 3: Develop policies

    Develop the necessary policies to manage your workplace, including policies around who can be at the workplace, how to address illness that arises at the workplace, and how workers can be kept safe in adjusted working conditions.

    Our studio policies ensure that studio team members and others showing symptoms of COVID-19 are prohibited from the workplace.

  • Anyone who has had symptoms of COVID-19 in the last 10 days must self-isolate at home
  • Anyone who has been identified by Public Health as a close contact of someone with COVID-19
  • Anyone directed by Public Health to self-isolate
  • Anyone who has arrived from outside of Canada must self-isolate for 14 days and monitor for symptoms
  • Visitors are prohibited or limited at thestudio.
  • Our policy addresses studio team members who may start to feel ill at work. It includes the following:

  • Studio team members who are sick, should contact 811 for advice and guidance, even with mild symptoms
  • Studio team members who are sick, should be asked to wash or sanitize their hands, provided with a mask, and isolated. Ask the studio team member to go straight home. [Consult the BC COVID-19 Self-Assessment Tool, or call 811 for further guidance related to testing and self-isolation]
  • If the studio team member is severely ill (e.g., difficulty breathing, chest pain), call 911
  • Clean and disinfect any surfaces that the sick studio team member has come into contact with.
  • Step 4: Develop communication plans and training

    You must ensure that everyone entering thestudio, including workers from other employers, knows how to keep themselves safe while at your workplace.

  • We have a training plan to ensure everyone is trained in workplace policies and procedures
  • All studio team members have received the policies for staying home when sick
  • We have posted signage at thestudio, including occupancy limits and effective hygiene practices.
  • We have posted signage at the main entrance indicating who is restricted from entering thestudio, including studio team members, clients/practitioners and visitors with symptoms
  • Supervisors have been trained on monitoring workers and the workplace to ensure policies and procedures are being followed
  • Step 5: Monitor your workplace and update your plans as necessary

    Things may change as your business operates. If you identify a new area of concern, or if it seems like something isn’t working, take steps to update your policies and procedures. Involve workers in this process. Reviewing and updating your COVID-19 safety plan: A guide for employers will help you review your safety plan to ensure it’s effective and functioning properly.

  • We have a plan in place to monitor risks. We make changes to our policies and procedures as necessary
  • Studio team members know who to go to with health and safety concerns
  • When resolving safety issues, we will involve all appropriate studio team members
  • Step 6: Assess and address risks from resuming operations

    If your workplace has not been operating for a period of time during the COVID-19 pandemic, you may need to manage risks arising from restarting your business.

  • We have a training plan for new studio team members
  • We have a training plan for studio team members taking on new roles or responsibilities
  • We have a training plan around changes to our business, such as new equipment, processes, or products
  • We have reviewed the start-up requirements for equipment and machinery that have been out of use
  • We have identified a safe process for clearing systems and lines of product that have been out of use or are no longer able to be used or sold